Privacy Policy

Last updated: June 29, 2026

This Privacy Policy explains how personal data is collected, used, and protected in the RentMind mobile application (the "application"). RentMind is developed and operated by Fuat ÇAKIR ("Developer", "we", "us"), located in Kahramanmaraş, Türkiye. You can reach us at fuatcakir9@gmail.com.

1. Regulatory framework

We aim to comply with the major data protection regimes that apply to our users, including:

• the General Data Protection Regulation (GDPR) in the European Union;
• the UK GDPR in the United Kingdom;
• the California Consumer Privacy Act, as amended by the CPRA (CCPA/CPRA), in California; and
• the Personal Data Protection Law (KVKK) in Türkiye.

2. Data we collect

We collect only the data needed to operate the application:

• Account data you provide: first and last name, email address, telephone number, city, and country.
• Records you enter: properties, tenants, guarantors, lease details, rent and payment logs, expenses, reminders, and any documents you upload (such as lease PDFs).
• Subscription data: your purchase and entitlement status, processed through Apple/Google and our subscription provider.
• Technical data: device push-notification tokens and basic diagnostic information needed to deliver notifications and keep the service reliable.

3. Categories of personal information (CCPA/CPRA)

For California residents, the categories of personal information we process may include identifiers, customer records, commercial information, internet or other electronic network activity, and—only where strictly necessary—sensitive personal information. We do not sell or share personal information for cross-context behavioral advertising.

4. How we use data

• to provide the core service and synchronize your records across your devices;
• to send rent, lease, and reminder notifications you have enabled;
• to provide customer support and respond to your requests;
• to comply with our legal obligations; and
• to protect the service against fraud and abuse, including preventing repeated abuse of the free trial.

Our legal bases include the performance of a contract, compliance with a legal obligation, and our legitimate interests, as recognised under GDPR Article 6 and the corresponding provisions of KVKK Article 5.

5. Separation of data roles

When you enter information about third parties—such as tenants, guarantors, lease agreements, and payment records—you act as the Data Controller for that data, and the Developer acts strictly as a Data Processor providing the technical infrastructure.

You are responsible for providing the required statutory privacy notices to those individuals and obtaining their explicit consent before uploading their personal details. You must not publicly disclose a tenant's debt status, late-payment notifications, or other sensitive details (for example in community groups or public message boards); doing so may violate data protection rules and local laws.

6. Third-party services

RentMind relies on trusted infrastructure providers to function. These may process data on our behalf:

• Google Firebase — authentication, cloud database, file storage, cloud functions, and push messaging;
• Apple App Store / Google Play and our subscription provider — in-app purchases and subscription management.

We do not control, and are not responsible for, data breaches or service failures caused by these third-party systems. We do not sell your personal data.

7. Data retention, export, and deletion

We keep your data while your account is active. You can download a complete copy of your records in JSON format at any time using the Export My Data function in Settings.

When you delete your account, it is scheduled for permanent deletion after a 30-day grace period. During this period you can cancel the deletion simply by signing in again. After the grace period, your profile and associated records are permanently removed from active servers.

To prevent repeated abuse of the free trial, after deletion we retain a one-way hashed form of your email address together with the original trial start date. We do not keep your readable email or other profile data after deletion. The legal basis for this limited retention is our legitimate interest in preventing fraud and abuse.

8. Your rights

Subject to applicable law, data subjects in the European Union, the United Kingdom, and California have rights including:

• Right to know and access the personal data we hold and how it is processed;
• Right to delete personal data, subject to standard statutory exemptions (such as tax and regulatory compliance);
• Right to correct inaccurate or outdated data;
• Right to portability — to receive a copy in a structured, machine-readable format;
• Right to limit the use of sensitive personal information; and
• Right to non-discrimination for exercising any privacy right.

To exercise these rights, email fuatcakir9@gmail.com or use the in-app Help & Support screen. Tenants wishing to exercise their rights must contact the landlord who entered their data, as that landlord acts as their Data Controller.

9. Children's privacy and age verification

The application is designed for adult landlords and property managers. We do not knowingly collect or process personal data from individuals under eighteen (18) years of age, and the application relies on platform-level age signals provided by iOS and Android. If we discover that a minor has registered an account, that account and all associated data will be deleted.

10. Changes to this policy

We may update this Privacy Policy from time to time. Material changes will be reflected by updating the "Last updated" date above.

11. Contact